TailorFlow Garment Shop Management

1. Getting Started

1.1 Registering Your Shop

Tap Start Free Trial / Register. Enter your shop name, your name, and a 10-digit phone number. You're automatically started on a 14-day free Trial.

1.2 Logging In (OTP)

Enter your registered phone number, tap Send OTP. A 6-digit code appears directly on your screen — enter it to log in. Expires in 5 minutes, single use.

1.3 Dark Mode & Language

Tap the moon/sun icon in the sidebar to switch Light/Dark mode. Switch the interface between English, বাংলা, and हिन्दी from the sidebar or login screen.

1.4 Getting Started Checklist NEW

Your Dashboard shows a short checklist the first time you use TailorFlow — Add a Garment Type, Add a Client, Take a Measurement, Create an Order. Each links straight to where you need to go, and disappears automatically once all four are done.

2. Dashboard NEW — notification bell

The Dashboard gives you a live, clickable overview: Total Clients, Total Orders, Revenue This Month, and Low Stock Items (each clickable), a donut chart of your order pipeline, a plan-expiry banner, and upcoming client birthdays.

2.1 Notification Bell NEW

The bell icon (sidebar top on desktop, top bar on mobile) shows a live count of things needing attention: orders awaiting approval, low-stock items, and today's appointments. Tap it for a dropdown linking straight to each.

3. Managing Clients NEW — birthdays

• + New Client — name, phone, WhatsApp, address, and optional birthday
• Search — find a client instantly
• WhatsApp button — opens a chat directly
• Book Appointment — schedule a trial/fitting

3.1 Birthday Reminders NEW

Add a client's birthday on their profile. Anyone with a birthday in the next 7 days shows up on your Dashboard with a ready-made WhatsApp greeting link — a free way to stay in touch.

4. Taking Measurements

4.1 Custom Measurement

Choose the garment type — fields shown change automatically. Fully editable under Garment Types → Fields.

4.2 Standard Size (S/M/L/XL)

Values pulled from your own size chart (Garment Types → Std Sizes).

4.3 Measurement Change Alert

A warning appears if a returning client's measurement differs by more than 1 inch on chest/waist/hip from their last visit.

5. Creating & Managing Orders NEW — timeline + work slip

5.1 Creating an Order

From a client's page, tap New Order. Measurement and estimated fabric load automatically. Fill in fabric, price, tailor, dates.

5.2 Visual Status Timeline NEW

Every order page shows a step-by-step progress bar — Processing → Cutting → Stitching → Finishing → Ready for Trial → Ready for Delivery → Delivered — so you see exactly where things stand.

5.3 Two-Step Approval & Hard Payment Gate

A karigar's status change waits as "Pending" for staff/admin approval. An order cannot be marked Ready or Delivered while any balance remains unpaid.

5.4 Printable Work Slip NEW

Every order has a Print Work Slip button — a clean, standalone printable page with client, tailor, fabric, dates, full measurements, and design photos. No login needed once printed.

5.5 Design Photos, Pattern File & Tracking

Upload reference photos, store a pattern file path, and share the order's private tracking link or QR code — no login needed for customers.

6. Invoicing & Payments NEW — UPI QR

• Download PDF — logo, GST, address, custom footer note, tracking QR code
• UPI Scan-to-Pay QR NEW — if your UPI ID is set (Settings → Company Profile), the invoice shows a live QR for the exact balance due, opens directly in any UPI app
• Record Payment — amount, method, and a mandatory photo of the physical bill
• Confirm — payments start Pending; staff/admin confirm before it counts

7. WhatsApp Updates

Three ready-made messages per order — Order Confirmation, Ready Notification, Delivery Notification. No paid API, no extra cost.

8. Employees & Payroll

• Admin — full access, the shop owner
• Staff — day-to-day operations, approvals
• Store Manager — can pay salary to any employee at their branch
• Karigar (Tailor) — sees only their assigned orders

Regular staff can only pay a Karigar. Only Store Manager/Admin can pay other staff. Karigar payouts auto-count Delivered orders × rate/piece.

9. Inventory NEW — auto fabric-cost

Track fabric stock. Orders can optionally auto-deduct estimated yardage.

9.1 Auto Fabric-Cost NEW

Set a Cost/Unit on a fabric item once — every order that deducts stock from it automatically calculates and saves the fabric cost (cost/unit × yardage used), no manual entry needed.

Stock at/below threshold shows a LOW badge with a one-tap WhatsApp alert to yourself.

10. Search Zone

Find a client by name/phone, or find a similar past measurement within about an inch.

11. Group / Bulk Orders

For uniform orders: one shared garment type/price/fabric/tailor, add members one at a time, an individual order generates per person automatically.

12. Appointments

Book trial/fitting appointments, see upcoming ones in one list, one-tap WhatsApp reminder, or cancel.

13. Company Profile & Your Profile

13.1 Company Profile (Admin only)

Upload your shop logo, GST number, business address, UPI ID (for scan-to-pay), and an invoice footer note.

13.2 My Profile (everyone)

Update your name and photo. Phone/role are locked — contact support to change your phone.

14. Reports & Analytics NEW SECTION

• A 6-month revenue bar chart
• Tailor-wise performance — orders delivered and revenue generated per tailor
• Your top 10 clients by total spend
• CSV export buttons for Clients, Orders, and Revenue/Payments — ready for Excel or your accountant

15. Your Subscription Plan NEW — usage bars

Every shop starts on a 14-day free Trial (20 orders/month, 2 staff).

15.1 Usage Progress Bars NEW

Settings shows exactly how much of your plan you've used this month — "Orders: 14/20", "Staff seats: 2/2" — with a bar that turns amber then red as you approach the limit.

Message support on WhatsApp to upgrade — plans activate manually once payment is confirmed, no card details needed in-app.

16. Frequently Asked Questions

17. Support & Contact